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Content Governance: Building the team

In part one of this epic tale, we addressed the elephant in the content team room: governance. In this, part two, of the content governance tale, let’s look at building the team that will help ensure the right content, gets to the right channel, at the right time, to meet the needs of its audiences. As an added bonus, this team will also help the company avoid litigation by not using the wrong content, ever.Success in digital and content marketing comes from the quality of the content being managed. This requires the team tasked with creating, managing, and regulating the content to be empowered to execute a clearly defined mandate. This is probably obvious. But what you may not have thought of are all the others’ contributions required to keep the flow of content, well, flowing.

The good news is that your organization doesn’t need to be filled with content specialist – you only need a few. To create and use great content what it needs most are smart people who understand who you are as an organization, what you do, and what your customers/audiences/client/etc. are looking for. And you probably have lots of those. You just need to find them and tap into their subject matter expertise. And don’t forget to include them in your governance model.

Setting a plan to get the elephant moving

Planning is often the easier part of getting from here to there. Where things can get complicated, cumbersome, and messy is the execution of the plan. That is why breaking the execution down into more manageable chunks, as well as the associated roles for each layer, can make things go smoother. When we identify who will do what in the content stratas, keep in mind that not all content has equal value and not all areas of the business make the same use of, or place the same level of importance on, content. So be sure to consider the role and impact of content to the various facets of the business (sales, marketing, research and development, operations, services, etc.) when carving out content related roles and responsibilities.

The following is a three-level governance approach with three distinctive tiers intended to establish clarity in roles and responsibilities, as well as enables action and decision making.

Level 1: Strategical

This layer, as the name implies, is responsible for the strategic direction and overall ownership of content, it related processes, and management within the organization.

This layer understands the importance of content to the various parts of the organization and sets the content strategy accordingly to align the content with a business purpose. As strategy owners, this cross-functional “team” ensures the content goals align with other critical objectives – customer experience/satisfaction, corporate, community – of the organization.

Key Players:  Marketing technology owner(s) that impact content (content management system, marketing automation, digital asset management, social tools, etc.), as well as roles responsible for smoothing the path for content creation – senior management, CMO, etc.

Level 2: Tactical

This the execution tier, the
doers. The layer includes the roles involved in the end-to-end content management process – content generation, maintenance, and technology. These roles are sometimes all found within a defined, centralized content team, or conversely, as in a decentralized or hybrid content model, could be spread out far and wide across functional areas, brands/lines of business, and geographic regions. 

Key Players: Content managers, content owners, content contributors, editors, copy writers, subject matter experts (SME), analytics specialists, social media managers, etc.

Layer 3: Advisory

The advisory layer, while they may not be directly involved in day-to-day management and curation of content, are the go-to resources the Tactical and Strategic tiers tap for their subject matter expertise. 

Key Players: Designers, UX specialists, SMEs, involved in other related projects, or directly affected by the content.

Having committed resources at each of these layers will help identify a clear business value, which in turn will help ensure that the organization’s content gets the time, attention and resources it needs to help the company succeed.

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